외국계

직급: Office Manager

업무:

The main role is to provide comprehensive Office administrative support, through working closely with the Country Manager for Seoul, IT, Finance and HR. 

This role will cover the following priorities:

1. Office Administration

- Building and facilities management (Liaise with vendors on maintenance and service agreement renewals) ? cleaners, soft phone system, lighting, aircon, indoor plants, pest control, fire alarm, printers.

- Office supplies administration - Business cards, locker and door keys, fruit, cleaning supplies and stationery.

- Ownership of all Health & Safety matters, including appropriate provision of fire wardens and first aiders.

- Coordinating with IT on all office equipment and ensure smooth running of IT systems

-  Managing the office floor plan and ensuring staff workstations are set up correctly to minimize risk of injury. 

- Organizing office events and gatherings (as required).

- Managing all incoming and outgoing post and deliveries. 

2. HR

- Ensuring the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.

- Ensuring electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner.

- Be the primary contact for queries on the HR system.

- To provide an effective Human Resources administration service relating to the employment lifecycle (on-boarding and induction, appraisal and staff development, and leaver administration).

- Providing day to day advice to Line Managers and Employees on general HR related queries, requests and Policies and Procedures, escalating more complex issues to the Head of HR, APAC.

- Assisting in formal meetings, such as employee disciplinaries and grievances undertaking such tasks as may be required by the Head of HR, APAC.

3. Payroll / Finance

- Ensuring supplier invoices and employee expenses are approved in accordance with the company approval policy.

- Review of employee expenses to ensure claims meet group policy.

- Setting up of payments for approval on the banking platform 

- Posting invoices and payments to SAGE the global accounting system

- Liaising with the head office to ensure all documentation is provided on time for payment runs. 

- Liaising with vendors regarding payments when required.

- Updating the forecast of costs for the office to ensure appropriate funding from head office. 

- Managing the audit process liaising where necessary.

- Understanding and managing the compliance and filings of the company to ensure deadlines are met. 

- Ensuring all payroll instructions are prepared and logged in time for the monthly payroll run and submitted, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits. 

[자격요건]

- 국내외 대학 졸업

- Office Manager 경력  3년 이상

- Experience in either Finance or HR administration is highly desirable

- Proficiency across the Microsoft Office suite (Word, PowerPoint, Outlook, Excel, Teams)

- Strong interpersonal skills with a dynamic, vibrant and collaborative style with the ability to manage multiple stakeholders. A positive and friendly nature coupled with the ability to be assertive when necessary.

- Must have exceptional attention to detail, strong organizational and time management skills with a proven ability to juggle multiple tasks and work autonomously to meet deadlines. 

- Fluency in English